Timesheets are a good way to keep staff shifts, and the work that they do during those shifts, organized in a comprehensible manner. However, anyone who has attempted to introduce a timesheet system knows that the idea may not catch on so quickly with staff, if at all. You may find yourself asking, “How can I convince these people to use them?” Naturally, there are many ways to successfully embed timesheets into the daily routine of a team, but this list will list four of the easier, simpler ways to accomplish that goal.
1. Focus on Implementation
Anyone who has been positioned on the lower rung of a business ladder may remember the distinct, often imaginary, feeling of being controlled by superiors. Most see timesheets as a way to further control their time or watch them much more closely, allowing for no breathing room in a possibly hectic environment. This is why it is important to ensure that your staff understands that these timesheets are beneficial to them, and not malicious in any way. A simple explanation of how they can help them in the long run will make it a bit more acceptable to them.
2. Simplify Things
Before or after a hard day’s work, the last thing that your staff wants to do is fill out a long, tedious form in order to truly begin or finish their work. The longer and more complex that a timesheets is, the less that anybody will ever want to do them. Combat this by keeping your form short, sweet, and simple. Having a timesheet that takes all of two minutes to fill out will eliminate a huge reason that they mind doing them.
3. Carefully Choose What to Track
Going along with simplifying things, a lot of consideration should be put into what the priorities of the timesheet will be. Whether it be projects, shifts, activities, or deadlines, you need to have a precise idea of what you will be using the timesheets for. Things such as administrative tasks, like employee training, staff absence, or holidays can be tracked as well. This can help you know exactly what will be happening and when it will occur, thus avoiding any scheduling conflicts that may arise. With how monumental the task of running a business already is, that is one of the last things that you need to worry about.
4. Provide the Proper Training
It’s important to keep your staff updated on how to properly do their timesheets. This doesn’t only apply to new employees, but to all of them. There may be changes to the process that they are unaware of, or perhaps they need a refresher course on the best, most efficient way to complete them. After all, we all let some information slip with time, and it never hurts to have a process realigned in order to tighten up the process.
It’s a well known fact that a lot of people simply do not care for timesheets, but they can be immensely helpful in the long run. A necessary evil, as it were. The best thing you can do for your team is to make this as easy a task as possible without sacrificing the entire point of the process. It’s a delicate balance that may take some time to find, but it will be a big plus for your company once you do discover it.