Many businesses and their staff use mobile phones or other portable devices for work purposes. It’s fast and convenient, since business never stops and everyone is always on the go. In a world that’s getting more and more competitive, businesses realize that if they don’t evolve with ever-changing technology, they’re going to fall behind. Mobile forms have many uses.
It’s not just about going paperless and helping the environment, though obviously, that helps. It’s mostly about technology and evolving with it. The technology allows businesses to function more efficiently. It’s about speed, service, profits and survival. Let’s look at some of the uses of these mobile forms that are used in business today.
1. Dynamic Form
A dynamic form is flexible. For example, the form can be embedded with a table and while the form is in use, the user has the ability to add more rows or columns. This is beneficial because a huge amount of data can be entered or collected in a very organized and compact way. You can include subforms as well. You will have the ability to attach audio and video files as well. Forms can be as simple or as complex as need be.
2. Basic Mobile Form
As the name suggests, this can be a very simple form with just one field or you can add as many fields as required. The user will also be able to attach images to this form.
3. Invoice / Work Order Form
Technicians on-site can fill these forms and submit them to the main office. Once a work order form is completed, it can also be used as an invoice, which is convenient. A work order can be sent to technicians at the job site with data already pre-filled.
4. Labour Hours Form
This is a very accurate and convenient way of inputting data which is why human resources rely upon this type of form in order to pay those who are out and about on location.
5. Attribute-Value Forms
These are simple forms that are easy to use and it’s also fast. These forms can be a list of questions with answers. The questions can denote some characteristic of the object of interest like a name, age or comment, with the answers, which are the values of those characteristics. One advantage of this type of form is that only a few types of fields are needed.
6. Inventory Form
Any business knows how important it is to keep on top of its stock. By having required stock on hand and never turning down customers, the company is always able to deliver. These forms simplify the process of taking stock and knowing what’s required or needs to be replaced so that problems can be averted, keeping things running efficiently.
7. Expenses Form
Having a mobile expense form is convenient and a time-saver for any business. All technicians and other workers in the field need to monitor and keep track of expenditure closely. These expenses can be sent to the main office at a moment’s notice if required, rather than wait for the worker to get to the office with a report.
8. Multilingual Form
Sometimes, depending on the company, it may be important to use multilingual forms. A company may be a large, international organization with branches in several countries. Even if this is not the case, it may be important to have forms that support the use of several languages within the same country. This one form must have the ability to be viewed in different languages. This means that irrespective of what language the data was input or collected, the end result is still an accurate report of all the relevant information.
The great thing about using mobile forms is its ability to leverage other features of a mobile phone or tablet to submit documents that contain visuals and audios. It saves a lot of time with its ability to send documents in an instant back to a head office without having to physically transport it there. Using mobile forms increases everyone’s productivity levels which is good for business and for customers.