Faxes went out of fashion once email became the norm. Instead of sending a printed document and waiting several minutes for it to arrive from one place to another, companies began opting for email because it was more efficient, more environmentally friendly, and easier to manage. Needless to say, the age of faxes ended quite quickly. However, as cloud computing became popular, the fax is making somewhat of a comeback. More and more companies are now switching over to cloud fax functionality because of the many features that it offers. Here are just some of the many reasons why you should consider switching over to cloud based fax services.
One of the main reasons why you should consider opting for cloud based fax services is because they are incredibly flexible, and they can scale according to your business needs. Most of the providers who offer cloud services, such as cloud faxing, are ideal for modern businesses due to the fact that they can meet the needs of customers easily. Remote servers are used for the transfer of faxes, allowing businesses to choose from various flexible plans.
2. Control of Documentation
The control of documentation plays an incredibly important role. When you send a fax, how do you know that it will be received by the right person? This is a risk that most businesses cannot afford to take. While email allows you to send documents to specific groups of people, there’s a risk that attachments can be compromised. This can lead to chaotic management of all the files inside. However, thanks to cloud fax, you can organize the documents into specific folders and manage the permissions accordingly to ensure only specific individuals have access to the files.
Arguably the biggest reason why so many companies now prefer cloud based fax services is because of the additional security that they provide. Regardless of the industry you work in, security is essential for the growth of your business. Other methods like the manual fax or the conventional email are subject to a variety of different risks, and cannot be relied on for sensitive communication. With cloud based fax services, you get the peace of mind that your information is secured safely in the cloud.
4. Software Updates
Another major advantage that cloud based fax services provide is that all software updates are sent over the air, so it’s all done in an effortless manner. This also includes vital security updates, so you don’t need to worry about taking technical steps to update the software on the cloud based service.
5. Collaborate From Anywhere in the World
Remote collaboration is something that people want, and thanks to cloud based computing solutions, it’s become an absolute necessity in this day and age. With remote collaboration, you can easily connect with other individuals and work on multiple documents easily. These are just some of the major benefits that you get for cloud based fax solutions.