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5 Easy Steps to Prepare for Party Rentals


If you’re planning a party and you want everything to be perfect, you’ve probably got a lot on your plate – and speaking of plates, you’re going to need some! Where are you going to get all of the supplies? It would be quite an investment to buy everything for an event that will only last a few hours, and even if you did, you’ll likely never use it again.

Luckily there is another option. You can rent everything. Renting your party supplies will make your party look perfectly professional while saving some of the pennies in your pocket.

1. Deciding what you want

Before you call up the party rental shop, you’ll need to have an idea of what you want. The party rental service can give you guidance on things you not sure of, or make suggestions for things you may like, but you will have to have some basic information about your party like how many people will be there, where the event will be held, what kind of environment you are looking to create, and what supplies you require – do you need everything? Just dinnerware? Just accessories?

You may also want to take a look through their website, or look through a catalogue of what is offered so you know what is available, and about how much it will cost. Or you may want to look at many different rental services to see if any of them offer something special that you would like.

2. What can be rented?

Party rental services are prepared to rent you any of the items you might need for your party so that you can keep yourself low-stress during the party planning.

Everything from plates and utensils to novelty items like photo booths and popcorn machines can be rented from these companies. They can also provide decorative items like linens, centerpieces and chandeliers to make your event just that much more unique.

Most items come with many different options. For example, there are the regular china plates, then fancier plates made of other materials like metal. Linens often come in a variety of colours, patterns and sizes. Chairs tables and other furniture are usually all offered in a variety of styles and sizes as well.

3. How much will it cost?

Basic dinnerware items like plates and utensils generally run in the $0.50 to $.065 range per item. Some companies rent these items in sets of five, while others rent by the dozen. These items are usually not available in singles.

Prices on all other items vary greatly. For example, some companies offer cheap chairs for under $2 per chair, while the lowest price for chairs at other companies is in the $12 range.

The price of all items, even dinnerware, varies depending on how elaborate the item is, and what the quality is like. Naturally, the fancier, bigger, and better-quality items are going to be a little more expensive, but it always be cheaper than buying each item individually.

Discuss the price with your rental service. Get the quote in writing, and keep it in a safe place.

4. Communicate with your rental service provider

Don’t be afraid to communicate openly with your rental service provider. They are there to help you with making decisions. In fact, they are the experts. It’s okay to ask for their advice and to ask for help.

5. Ask questions

If you are uncomfortable with something, ask questions and let them know. Everything is up to you, but your rental service provider can only give you a dream event if you tell them exactly how you want things to be.


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